What Makes a Meeting Ineffective?

• What Makes a Meeting Ineffective?

• The late Harvard economist John Kenneth Gailbraith observed that 'Meetings are indispensable when you don’t want to do anything'.

What Makes a Meeting Effective?

• What Makes a Meeting Effective?

• In our previous video we considered the elements that get in the way of a successful meeting. Now, let’s take a moment to consider the things that work.

Before the Meeting

• How to Prepare for Meetings

• The next series of videos focus on how to prepare for meetings.

• Know Your Outcome

• One of the best ways to imbue your meetings with a sense of purpose is to define your outcome and, most critically, communicate that Outcome to meeting participants.

• Decide if a Meeting is Necessary

• This film explores the idea of 'being there' and considers the question: Is this meeting actually necessary?

• Invite the Right People

• Sometimes we've been forced to attend a conference call, video conference or face to face meeting but the topic had nothing to do with us, our team, or our area of expertise.

• Set an Agenda

• A meeting with no clear Agenda, no clear purpose or no organisation, is probably not a meeting you would like to attend!

• Effective Agendas

• In this video we carry out a development exercise around creating an effective agenda by comparing two different versions.

During the Meeting

• From the Top

• Here are a few tips to help kick off your meeting with clarity, intention, and (most importantly) collegiality, or the human touch.

• Personality Styles

• The meeting has started well but how do you keep up the momentum? Here are some answers.

• Involve Your People

• In a meeting, sometimes participants can feel left out and disengaged unless they've been given a specific reason for being there.

• Dealing with Disruptive People

• Often, the key to dealing with Disruptive behaviors in a meeting is how you go about it.

• Finish Strong

• If a meeting ends in the right way there’s a sense of completion and satisfaction. Here are some ideas around how to achieve that.

• Communication

• At its root, running an effective meeting is about clearly Communicating goals and ideas to clients, colleagues and stakeholders.

• Tone

• Whether you’re sending out information about a meeting, or conducting the meeting itself, pay attention to your Tone; how you say something is as important as what you say.

• Energy

• Much can be said on the topic of Energy but in the end it boils down to three key components: Attitude, Focus and Intensity

• Language Choices

• How much of this can you listen to before you want to push Fast Forward? Um, welcome. Uhhhhhh, I, um…. y’know, was, ummmm… looking at the agenda…

• Body Language

• Frequently our bodies are sending out messages about our state of mind or opinions without us even knowing it.

• What about Virtual Meetings?

• How should you conduct a virtual meeting? Do the same rules apply as in a Face to Face meeting? If not, what’s different?

• Video Conferences Do's and Don’ts

• Video Conferences provide the opportunity to be both seen and heard. Here are a few specific Dos and Don’ts to keep in mind.

• Conference Calls Do's and Don'ts

• On an audio conference call, how do you get your message across clearly and expressively when you can't see the other participants?

After the Meeting

• What Happens After the Meeting

• When your meeting is over, there are certain things you can do that can help to embed ideas and remind people of action items.

Actions

• Actions

• In this final video, Paul poses some final questions. When it comes running more effective meetings, what are the things you now need to stop, start or continue?